FAQ Offsite Corporate Events

We cater to offsite corporate events across Melbourne and can come directly to your chosen venue.

Our travel fee is:

• $180 for venues located within 25 km of Melbourne CBD

• $250 for venues located more than 25 km and up to 45km from Melbourne CBD

• 45km and over - price on enquiry

Simply choose your venue, and we’ll bring the painting experience to you. Any venue hire, parking, loading, access or other venue-related costs remain the organiser’s responsibility.

• A professional artist facilitator or facilitators

• all art materials (depends on the theme)

• Aprons

• Event setup and pack down

• Step-by-step instruction

Your final inclusions will be listed in your booking confirmation.

Unless agreed otherwise in writing, the organiser or venue must provide:

• Suitable tables

• One chair for each participant

• A safe and appropriate event space

• Adequate lighting

• Access to toilets and amenities

• Reasonable access for unloading and loading

• Parking or reimbursement of parking costs

• Access to water where required

• An indoor backup space for outdoor events

• Any venue-required permits or approvals

The space and furniture must be ready before our scheduled arrival.

No. Tables and chairs must be supplied and set up by the organiser or venue unless otherwise agreed in writing. We will bring table covers.

Please ensure the tables are stable and suitable for painting activities.

We generally require approximately:

• 45 to 60 minutes before the event for setup

• 30 to 45 minutes after the event for pack down

Larger or more complex events may require additional time.

Venue access must be available at the confirmed arrival time. Delayed access may affect the scheduled start time or require the painting session to be shortened.

The venue must provide enough space for every participant to sit and paint comfortably, with clear access for our facilitators.

The layout should include:

• Tables and chairs for all participants

• Sufficient room for a canvas and painting materials at each seat

• Clear walkways between tables

• Space for facilitator demonstrations

• An area for additional materials and equipment

We can provide layout guidance based on your group size and venue.

Outdoor events may be possible if the location is fully covered, sheltered and suitable for painting.

The area must be protected from:

• Rain

• Strong wind

• Direct sunlight

• Excessive heat

• Uneven or unsafe ground

• Other weather conditions that could affect safety or materials

An appropriate indoor backup location is strongly recommended and may be required.

The organiser is responsible for providing a suitable indoor contingency space.

Art events may not be able to proceed outdoors during rain, strong winds, extreme heat or other unsafe conditions.

If no suitable alternative space is available, the cancellation, postponement or force majeure provisions in the Offsite Corporate Event Terms and Conditions may apply.

Yes. You can select from our corporate artwork catalogue. We offer designs suitable for different team sizes, themes and event formats.

Custom artwork may be available for company branding, campaigns, product launches or special occasions. Additional fees and lead times may apply.

Absolutely. No painting experience is required. Our artists guide participants through the artwork step by step.

Yes. Aprons are generally included for all confirmed participants. However, acrylic paint may still stain clothing, so participants should wear suitable clothing and closed shoes.

Yes. The art session can often be incorporated into a broader event that includes:

• Conferences

• Strategy days

• Training sessions

• Awards

• Presentations

• Networking

• Christmas parties

• Staff celebrations

Please provide your proposed run sheet in advance so we can confirm that the timing is practical.

Music and audio equipment are normally included. We have small PA speakers with a mic we can bring.

The organiser or venue should provide any required:

• Screens

• Projectors

• Presentation equipment

Please let us know if the painting demonstration needs to work around an existing audiovisual setup.

Power is not always required for the painting activity, but access may be helpful depending on the venue, lighting and event arrangements.

Please tell us about any restrictions relating to power, lighting or equipment access before the event.

Access to a nearby water source may be required for setup, painting activities and cleaning equipment.

Please confirm the location of the nearest suitable water source before the event.

Yes. We regularly coordinate painting sessions around:

• Conferences

• Training sessions

• Meal breaks

• Presentations

• Awards ceremonies

• Networking activities

Please provide the full event run sheet and any fixed timing requirements as early as possible.

Any parking fees, loading fees, access fees or venue charges associated with delivering the event are the organiser’s responsibility unless otherwise stated in writing.

Where possible, please reserve a convenient loading area or parking space close to the event room.

Our team requires safe and timely access to the event space for unloading, setup and pack down.

Please provide details about:

• Parking

• Loading zones

• Building access

• Security procedures

• Lift access

• Stairs

• Long walking distances

• Sign-in requirements

• Venue contact details

Unexpected access difficulties may result in delays or additional charges.

Please notify us as soon as possible if your numbers change.

Final numbers must be confirmed by the deadline in your booking confirmation and Offsite Corporate Event Terms and Conditions.

Charges may be based on the confirmed minimum spend or final number provided, even if fewer participants attend on the day.

The event space, tables and chairs must be fully set up before our team arrives.

If the venue is not ready or our access is delayed, we may need to:

• Start the event late

• Shorten the painting session

• Modify the planned artwork

• Charge for additional waiting time

• Finish at the original scheduled end time

Please ensure the venue coordinator understands the access and setup requirements.

No. Food and beverages should be arranged so they do not interfere with painting materials or facilitator access. The organiser is responsible for catering, service, rubbish removal and compliance with venue or licensing requirements.

Alcohol may be served if permitted by the venue and applicable licensing requirements.

The organiser and venue are responsible for the responsible service of alcohol, participant behaviour and compliance with all legal requirements.

Interstate events may be available by arrangement.

Additional fees may apply for:

• Flights

• Accommodation

• Ground transport

• Equipment transport

• Travel time

• Meals or incidentals

Please contact us with the event location, date and expected number of participants.

Yes.

Dya Australia carries Public Liability Insurance. A Certificate of Currency can be provided upon request where required by the venue.

Any special venue insurance requirements must be disclosed before the booking is confirmed.

Participants are expected to follow the facilitator’s instructions and take reasonable care of the venue and equipment.

The organiser may be responsible for damage, excessive cleaning or additional charges caused by participants, venue conditions or failure to follow the agreed setup requirements.

Cancellation, postponement, credit and refund conditions are outlined in the Offsite Corporate Event Terms and Conditions.

Please review these conditions carefully before confirming your booking.

If an event cannot proceed because of severe weather, natural disaster, government restriction, venue closure or another circumstance outside either party’s reasonable control, the force majeure provisions in the Offsite Corporate Event Terms and Conditions will apply.

Depending on the circumstances, we may discuss rescheduling, credit or another reasonable alternative.